Summary
The Administrative Assistant will support the Foundation’s administrative efforts, working with operations, science, grants, development, finance and marketing and communications. The position is remote though preference will be given to applicants in the tri-state area.
Description
Responsible for operations to ensure efficiencies. Supports day-to- day communications, maintains records, performs general office duties.
- Board and Committee support including agenda and presentation preparation, scheduling, coordinating travel arrangements as needed, tracking required disclosures, and ensuring ethics requirements, and reporting, capturing minutes and maintaining up to date contact lists.
- Independent Review Committee support including scheduling of meetings, data entry, payment tracking, and coordinating confidentiality agreements.
- Coordinating staff travel.
- Planning and coordinating quarterly in-person team meetings, including travel and accommodation arrangements, agenda and presentation development, and planning of team-building activities.
- Calendar scheduling for internal and external meetings, both virtual and in-person.
- Calendar coordinating for senior leadership.
- Management of Target ALS inbox.
- Vendor management and tracking.
- Supply/materials procurement.
- Budget management assistance.
- Donor and partner correspondence assistance as needed.
- Management of shared drive and files.
- Annual meeting support around inquiries, invitation lists, and reimbursement support
- Perform other related duties, as assigned.
The Position is remote with a preference for the Tri-State area
Qualifications
- An Associate’s Degree or equivalent combination of education and experience.
- Previous experience in a nonprofit setting is strongly preferred.
- Minimum of five years’ experience in an administrative support or related role.
- Experience with CRM, with a strong preference for Blackbaud.
Knowledge, Skills, and Abilities
- Strong organizational, writing, administrative, and strategic planning skills.
- Working knowledge of and experience with MS Office software, and an ability to learn new tools and applications quickly.
- Demonstrated ability to effectively organize and coordinate multiple priorities.
- Problem solving abilities paired with excellent judgment.
- Attention to detail.
- Ability to travel, as required.
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