We are looking for a responsible and resourceful Virtual Assistant to join our team. Working remotely, the Virtual Assistant will organize and update files, answer calls and emails, and assist in creating presentation and sales materials. The ideal candidate should be tech savvy, able to communicate through multiple channels, and super organized. The virtual assistant will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.
Virtual Assistant Duties and Responsibilities

    Answer and direct phone calls; organize correspondence and answer emails
    Prepare and organize databases and reports
    Manage social media accounts and replies
    Handle confidential employer and client information
    Take notes or transcribe meetings
    Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
    Arrange payments for vendors, travel, and sales expenses
    Create purchase orders and track and manage payments
    Present excellent customer-service skills to customers and clients
    Manage filing systems, update records, and organize documentation
    Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Virtual Assistant Requirements and Qualifications

    High School diploma or equivalent
    Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
    Experience with Google Docs, cloud services, and other technology tools
    Knowledgeable in technology to communicate via computer, smartphone, or text
    Highly organized multi-tasker who works well with fast-paced directions and instructions
    Demonstrates excellent time management
    Able to organize and manage large amounts of files, tasks, schedules, and information
    Self-directed and able to work without supervision
    Excellent verbal and written communication skills
    Strong customer-service and presentation skills
    Able to work nights, weekends, extended hours, and holidays as needed

Nice to Have

    Associate’s or Bachelor’s degree preferred
    Two (2) years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred

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