Major Job Responsibilities

  • Manages overall administrative activities for the office
  • Responsible for the day-to-day facilities operations, including the maintenance of office areas and equipment, purchasing office supplies, furniture, and office equipment for staff; responsible for coordinating and managing office move when current lease terminates
  • Answers the main phone line and email correspondence, screens and routes calls and emails appropriately
  • Maintains records of board minutes and committee notes as well as other organization records
  • Coordinates meetings, appointments, and engagements
  • Performs administrative work such as filing, distributing mail, and managing outgoing mail
  • Serves as IT liaison and point person with NFI’s outsourced IT vendor
  • Manages event planning for external convenings, and staff and/or board gatherings
  • Assists in communications with grantees, grant applicants, or prospective grant applicants; schedules grant applicant discovery and decline calls
  • Coordinates grant agreements and award letters through DocuSign; initiates grant payments for fully executed grant agreements
  • Completes special projects and assignments as needed, and provides support, when requested, for foundation activities

Required Qualifications

  • An effective, culturally sensitive communicator, with strong oral and written skills including careful attention to detail
  • Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented approach with diverse groups of people
  • Excellent organization skills
  • Excellent analytical and abstract reasoning skills
  • Expert level of knowledge of the Microsoft Office suite (Excel, Outlook, PowerPoint, and Word)
  • Personal qualities of humility, integrity, accountability, eagerness to learn and a sense of humor
  • As the first point of contact both in the office and on the phone, a welcoming, patient, and friendly disposition is critical
  • Proactive and able to self-manage, prioritize work assignments, manage multiple deadlines, and to represent the foundation in any given environment
  • Ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best
  • Willingness to continue building skills through educational opportunities and professional development
  • Demonstrated ability to adapt to a changing field/environment
  • Commitment to NextFifty Initiative’s mission and core values

 

Preferred Qualifications

  • Executive assistance or office management support experience
  • Experience supporting board of directors, commissioners, or trustees
  • QuickBooks experience
  • Experience working with or living within historically underserved or marginalized populations

 

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