Oversee the advancement office gift acknowledgment program ensuring timely response to every gift received. Write all gift acknowledgment letters and assume responsibility for suggesting alterations for special gifts.

Provide substantive reports (financial and utilization) to donors regarding the impact of their gift to fulfill obligations, foster goodwill toward Brooks School and maintain positive relationships with the

School’s donors.

Develop stewardship plans for new funds as they are created. Work with the business office to track the status of all funds and ensure fund expenditure is timely and in accordance with the intent of the donor.

Facilitate a connection between recipients of financial aid, prizes, and stipends with their respective benefactors by producing anecdotal reports, personalized letters, and events that will foster a relationship between the parties. Prepare yearly calendar demonstrating a clear overview of the program with set goals and deadlines, including monthly tasks and action steps with a key objective of establishing a structured, systematic stewardship program, which will outlast changes in staff and assure perpetual and mutually beneficial relationships with donors. In conjunction with School programs and faculty, write and edit grant proposals and progress reports; researching corporation and foundation prospects as necessary to garner funds. Maintain a tracking system and acknowledge all foundation and corporation giving.

During a capital effort will develop and write content for quarterly stewardship reports to donors to the campaign.

Support Advancement efforts, including but not limited to Giving Day, Family Weekend, and Alumni Weekend. These tasks include drafting scripts for the Head of School for alumni awards and convocation.


Coordinate with Director of Institutional Advancement to schedule and plan stewardship calls to donors. Oversee development of all donor recognition signage, including design and installation by outside vendors. Maintain inventory of campus signs. Support the fundraising efforts of advancement directors through performance information on gifts and writing assignments as necessary. Maintain fund data on Raiser’s Edge

Establish Raisers Edge links for all funds to benefactors and recipients; create contacts as necessary, set fund parameters, and establish a historical perspective.

Performs additional functions incidental to office activities including working occasional evening and weekend events 

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