Job Title: Director of Finance and Administration
Classification: Full time and 4 days per week proposals will be considered
Reports to: CEO; works closely with our grants/development teams and board finance committee. Supervises our Administrator.
Salary: $80-100k dependent upon experience, plus generous benefits package including 100% employer paid health insurance monthly premium and deductible coverage.
Location: New York City; Core working hours are 10:00 AM – 6:00 PM ET. Hybrid home/office working is expected starting in September 2021.
Deadline: August 27, 2021 at 5:00 PM ET
About New Music USA
New Music USA is a national resource for the new music community. We empower and connect US-based music makers, organizations, and audiences by providing financial support, building community, and advocating for the field. Working in collaboration with the music community, New Music USA responds to evolving needs and amplifies the diverse voices of music creators. We envision a thriving and equitable ecosystem for new music throughout the United States.
The budget to support our activities is approximately $2.5 million annually. Revenue includes endowment earnings, institutional grants (government, foundations, and corporations), and individual donations. We maintain cash reserves and an endowment with a corpus in excess of $15 million. Our staff consists of engaged, committed, and forward-thinking individuals working together in a highly collaborative environment. All of us have strong connections to the arts, many as active artists. We are thinkers and hard workers who have fun doing what we do. We are committed to being part of a culture that supports imagination, connectivity, trust, inclusivity, and empowerment.
New Music USA, an equal opportunity employer, seeks to diversify its staff and strongly encourages people of color to apply. All applicants will be considered for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.
About the Director of Finance and Administration Position
New Music USA is seeking an experienced, motivated, and highly organized financial professional to join our growing team. This position offers the right person the opportunity to play a key role in reviewing and renewing all of our systems and policies, setting high standards, and energizing a team around collaborative planning and administration. The Director of Finance and Administration will be a member of the senior leadership team and will play a central role in the financial success and stability of the organization. The successful candidate will be an empathetic leader, a generous collaborator, and will clearly exhibit the ability to create efficient and seamless systems to facilitate the work of a small and busy team. As expected of every member of our team, the Director of Finance and Administration will play a meaningful role in actualizing New Music USA’s commitment to the principles of equity, diversity, and inclusion.
Director of Finance and Administration Job Responsibilities:
The Director of Finance and Administration will be responsible for the systems and processes the organization uses daily, including all financial functions and operations. Principal duties include financial oversight, working with vendors, executing existing organizational policies, implementing new organizational policies, and managing key organization timelines. The Director will function as the CEO’s chief advisor on financial matters and be principally responsible for monitoring the organization’s financial plan and annual budget. They will ensure that all financial activities adhere to appropriate policies and procedures and will serve as a primary administrative resource for staff.
- Assist the CEO in the development and implementation of a comprehensive fiscal plan and budget planning process
- Lead day-to-day finance management including accounts payable and receivable, payroll (with external vendor), cash flow, budget tracking, bookkeeping paying contractors, filing and processing of payments/invoices, and finance oversight
- Provide financial projections and status updates, assist in preparation of growth plans, and direct staff in program-specific budget management
- Serve as the primary contact with the bank and with independent auditors during the annual review of financial statements and practices; ensure that any areas for improvement identified are addressed in a timely manner; oversee administration of 990s
- Report to board on finances, preparing all financial information, attending board meetings, being the board finance committee’s first point of contact, and participating in business decisions
- Establish and maintain a system of internal financial controls to meet New Music USA’s objectives of effective and efficient non-profit operations, reliable financial reporting, compliance with applicable laws, regulations, and internal policies and procedures
- Report the status of the annual budget to the CEO on a quarterly basis and identify any significant deviations from plan
- Partner with the development team to maintain and improve gift processing workflow from gift entry to financial reconciliation; provide information for fundraising budgets and reports including relevant updates on income and expenditure
- Provide regular support to the grants team by overseeing processing and systems for grant payments, allocation of endowment funds, and reconciliation of payment schedules/award letters with our accounting system
- Manage all accounting processes and establish policies and procedures that ensure revenues and costs are properly reconciled
- Prepare journal entries and reconcile general ledger accounts
- Reconcile books monthly, documenting and coordinating processes across departments
- Support CEO and Finance Committee Chair in overseeing endowment investments and transfer of funds between current and investment accounts
- Collaborate creatively with all staff on short and long-term planning
- Research, administer and implement employee benefits programs annually; informs employees of benefits; recommends benefit programs to management
- Administer company insurance plans and policies, including workers’ compensation, and general liability.
- Ensure the development of H policies and procedures that are complete and compliant with applicable legal requirements
- Update job requirements and job descriptions for all positions; prepares induction guides for new employees including employee handbook and policy updates; oversees relevant IT access works with administrator to oversee onboarding and offboarding of employees; leads recruitment and termination processes
- Shares office management responsibilities with the Administrator including liaising with landlords, overseeing COVID procedures, and creating an organized, welcoming office environment
- Manage relationships/agreements with external partners/vendors
- Evaluate regularly the efficiency of business procedures/systems; applies improvements
- Update and maintains a list of IT equipment, including life-cycle and replacement costs
- Perform other duties as assigned by the CEO
Required Skills and Experience:
- Bachelor’s in accounting, or a relevant degree and equivalent experience
- Proven track record in non-profit accounting, financial management and budget preparation; Excellent organizational skills; demonstrated ability to oversee organizational planning and establish clear goals and priorities
- Good interpersonal skills; flexibility in dealing with competing demands
- Experience with independent audits, familiarity with 990 tax returns, knowledge of GAAP standards and FASB principles
- Strong analytical skills with the proven ability to research and interpret data
- Experience in the administration and management of organizational and HR policies
- Proven leadership and decision-making skills; ability to offer problem-solving guidance and help others find effective solutions
- Proficiency with accounting software (e.g. QuickBooks), Microsoft Office Suite, CRM systems; ability to learn new software as necessary
Preferred Skills and Experience:
- Experience with stewardship and financial reporting for public funds
- CPA, CMA, or MBA degree/certification
- Experience with Salesforce
- Professional experience in a performing arts organization within a senior leadership team