The Oberkotter Foundation seeks a highly organized professional and self-starter to fill the role of Executive Assistant. This individual provides direct support to the CEO and coordinates a wide variety of organizational work essential to the operations of the foundation. The position is remote, with preferred residence in the Houston, TX area.

The ideal candidate has a love of organizational administration and would feel a strong commitment to Oberkotter Foundation’s mission and work. The Foundation was created by Paul and Louise Oberkotter in 1985 with the focus of funding causes related to deafness. Its current mission is helping families ensure their children who are deaf or hard of hearing have opportunities to reach their full potential through listening and spoken language. The Oberkotter Family’s legacy permeates the lives of families across the country through leadership, grant making, and Hearing First®, its growing educational endeavor reaching expectant parents, families of children with hearing loss, and the professionals who serve them nationwide.

The Executive Assistant must be an excellent communicator, exercise great attention to detail with superb follow-up, and maintain professionalism, discretion, and confidentiality. Once oriented to the position, the Executive Assistant is expected to operate proactively, anticipate individual and organizational needs, pivot rapidly among projects, and work collaboratively with little need for intense supervision. 

Oberkotter Foundation employees work remotely from communities across the United States, and gather in person quarterly or more frequently, conditions permitting. The position requires a standard Monday – Friday schedule with flexibility for in-town meetings and travel.

The Executive Assistant has the following duties and responsibilities:

  • Manage the CEO’s  active calendar and external communications with individuals and organizations 
  • Monitor and respond to all correspondence  to track sensitive issues and support the CEO’s courses of action
  • Coordinate with and provide support to Oberkotter Foundation Trustees, Executive Team and consultants
  • Assist in planning, preparation, and onsite support for meetings, presentations, and events, including regular meetings of the Foundation’s Trustees
  • Support the CEO and Executive Team’s  virtual meetings and communications via Zoom, Teams, and other technology 
  • Maintain and update online Trustee portal and organizational archives
  • Capture  detailed meeting minutes and produce high level  summaries
  • Manage extensive travel arrangements and expense reports

The ideal candidate will bring the following:

  • Proven capabilities and experience
  • High level of professionalism, ensuring  discretion and confidentiality
  • Strong verbal and written communication skills
  • Ability to juggle and prioritize multiple projects and tasks with attention to detail
  • Finds solutions that meet anticipated needs
  • Energetic, positive, able to work independently and with teams
  • Discipline and self-management skills for a highly effective virtual workplace
  • Understanding of diversity, equity, inclusion, and justice
  • Proficient in learning and using contemporary office and communications technologies, such as SharePoint and Google Drive
  • Adaptability and willingness to grow with the position

To apply, please send a cover letter, resume, and three references to careers@oberkotterfoundation.org. Subject line should read “[Your First and Last Name] Oberkotter Executive Assistant Position.”

Compensation: Competitive compensation and benefits
Location: Remote; preferred residence in the Houston, TX area
Application Deadline: Applications considered on a rolling basis

Oberkotter Foundation is an equal opportunity employer.

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