This position is a 100% Remote Work Opportunity in the State of Ohio.

Provides pre-award services to facilitate the grants and contracts application and awards process at Cleveland Clinic Health System. Serves as a liaison for the Cleveland Clinic community and external sponsors. Serves as a resource to all personnel with limited sponsored programs administration knowledge. Works closely with the department and Sponsored Programs Accounting throughout the life cycle of the award.


  • Pre-Award: Supports a minimum of 175 – 200 grant and contract proposal submissions per year valued approximately around $150 million or more to external funding sources.
  • Assigned to support Lerner Research departments and additional clinical departments and/or institutes with competitive grant applications within the Health System (Main campus, Family Health Centers, Florida, Nevada and Regional Hospitals.
  • Responsible for the financial and administrative review of proposals. Review and analyze proposal budgets for accuracy, reasonableness, and allowability per sponsor rules/regulations, funding limitations. Review for discrepancies between budget $ amount and the justifications to eliminate any variances. The administrative review ensures alignment in the proposal (scientific narrative and other required documents) and the sponsor. Recommends changes to proposals prior to submission to ensure compliance.
  • Funding Opportunity Announcement/Guidelines. In summary verifies the accuracy and integrity of budgets and all documents included in the proposal package.
  • Post Award: supports a portfolio of $ 20 – $25 million per year in research and sponsored program awards funded by federal, state & local governments, foundations and health/professional Association entities.
  • Provides additional documentation as required by sponsor during the award negotiations period. Prior to the acceptance of awards, ensures the Institution and Principal Investigator/Project Director (PI/PD) can comply with sponsor terms and conditions.
  • Performs a final review of budget prior to awarding in the accounting system. This review ensures the correct award dollars (direct and indirect costs), budget categories and $ amounts, appropriate indirect cost rate is applied. Effort Reporting and Cost Share analysis completed prior to the initial award setup and every subsequent year of funding. Also when there is a change in key personnel this analysis must be done as mandated by federal regulations and in compliance with the federal salary cap for DHHS awards In summary verifies all financial and administrative information in the award document.
  • Pass all award data (includes all financial information) to the Financial Accounting System via the system interface in order for Sponsored Programs Accounting to complete the setup award.
  • Prepare and release the Award Acceptance Notification to Cleveland Clinic (PI/PD and Research Administrators, which contains funding, project dates and all award terms and conditions.
  • Review annual progress/technical reports submitted by PI/PD as mandated by sponsor (annual, semi-annual or quarterly) and submission of final technical report and Invention report when award ends.
  • ESNAPs – Process preliminary funding set-ups after submission of progress reports. Analyst will create a budget worksheet to establish a provisional grant activity while waiting on actual award document. When actual award is received the budget is adjusted to reflect full funding. A final review/analyst id performed to ensure the correct budget is setup in the accounting system.
  • No Cost Extension (NCE) Analysis – when projects need to be extended an analysis of the remaining funds to be used is performed, in addition to the effort and cost share. Analysis is done to identify if/when funding is all used and the department is required to cost share the difference.
  • Compliance: Ensures compliance with all appropriate internal(CCF) and external (federal/non-federal ) sponsor rules and regulations regarding grant and contract administration.
  • Provides customer service and communication with all departments, institutes and auxiliary groups (Center for Clinical Research, IRB, IACUC, & Conflict of Interest Office) and external sponsors. Works closely with Sponsored Research Accounting to resolve joint problems/issues.
  • Meets regularly with departments to establish good working relationships and provides information on new regulations, procedures and information. Serves as the official liaison with sponsor to provide information and documentation as requested and to provide clarification to research administration questions.
  • Works in a variety of grant systems, including GAMS,, and System for Award Management (SAM), eRA Commons, NSF, etc.
  • Other duties as assigned.


  • Bachelor’s Degree in Business Administration or related discipline or equivalent experience.


  • Certified Research Administrator (CRA) through the Research Administrators Certification Council preferred.

Complexity of Work:

  • Must possess a broad knowledge and understanding of the pre-award grants and contracts process.
  • Must be able to work in a dynamic and stressful environment and take appropriate action.

Work Experience:

  • Minimum of 3 years of related experience.
  • Offset: High School Diploma / GED or equivalent and 7 years of experience in sponsored programs administration.

Physical Requirements:

  • Normal physical demands include a high degree of dexterity to produce materials on a PC, normal or corrected vision, extensive sitting for prolonged periods of time, ability to clearly communicate verbally by phone and in person.

Personal Protective Equipment:

  • Follows standard precautions using persona protective equipment as required.

Keywords: Grants and Contracts, Pre award, Post award, ESNAP, NCE, GAMS, SAM, Academic


The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic Health System’s Smoking Policy will be permitted to reapply for open positions after 90 days.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

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Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities

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