Major Job Responsibilities

  • Manage the foundation’s grantmaking software (Blackbaud Grantmaking) and the intake of applications and reports, and maintain accurate database records of grant schedules, amounts, payments, site visits, reporting, and closeout information.
  • Respond to e-mails and telephone calls requesting information about the foundation’s grantmaking and/or the status of a proposal’s review.
  • Contact applicants to request missing documents or information from grant applications or reports and provide technical assistance with application and report submissions.
  • Incorporate an equity lens within the foundation’s grantmaking processes.
  • Ensure accuracy and integrity of the foundation’s grants management system, and proactively identify areas to increase efficiency and improve processes.
  • Manage grant review and program team meeting notetaking.
  • Responsible for the preparation of award letters, declination letters, and grant agreements.
  • Oversee the grant requirement reminder, submission, and review processes.
  • Manage the foundation’s Community Response Fund funding opportunity.
  • Collaborate with the program team on topical research, data collection, and reporting related to grantmaking.
  • Prepare grant-related materials for the board of trustees.
  • Participate in team discussions regarding grantmaking strategies and evaluation. 
  • Keep current on aging-related topics and issues and grants management best practices,
  • Establish and maintain ongoing interaction with professional networks and participate in relevant conferences.
  • Complete special projects and assignments as needed, and provide support, when requested, for foundation activities



  • A minimum of a bachelor's degree or equivalent experience.
  • Experience with design, implementation, and maintenance of a complex process.
  • Experience with database management and skilled in Microsoft Office.
  • Experience with grants management system(s) – preferred
  • Knowledge of, or desire to learn, best practices of grants management processes and approaches.
  • Demonstrated skills in organizing, managing, and maintaining data.
  • Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented approach with diverse groups of people.
  • Proactive and able to self-manage, prioritize work assignments across departments, manage multiple deadlines, and to represent the foundation in any given environment.
  • Demonstrated ability and understanding of centering equity in their approach to and the execution of their work.
  • Experience working with or living within historically underserved or marginalized populations.
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