Grants Program Coordinator

Apply for Job Job ID 362392Location Twin CitiesJob Family Grants & ContractsFull/Part Time Full-TimeRegular/Temporary RegularJob Code 8221GGEmployee Class Civil ServiceAdd to Favorite Jobs Email this JobAbout the JobDo you have experience in project management? Do you enjoy creating efficiencies using digital tools? Are you interested in supporting the critical work of sustainability and climate action? We’d love to meet you! The University of Minnesota’s Institute on the Environment is seeking a Grants Program Coordinator (job code 8221GG) to support our mission of building a sustainable, equitable future – where people and planet prosper together.This position coordinates and manages the day-to-day operations of IonE’s granting portfolio, which includes large-scale Impact Goal grants and twice-yearly mini grants, among other calls and opportunities. Funds deployed through this portfolio come from a variety of sources, including the University’s strategic plan (via a strategic investment called MNtersections); the MnDRIVE Environment program, which IonE manages on behalf of the UMN; philanthropy; IonE’s own operating resources; and other funding sources.In this role you will:Ensure the effective and efficient administration of the internal (non-sponsored) grants portfolio, which exceeds $1M in total value and is distributed via multiple funding cycles per year;support day-to-day operations, through effective program coordination including regular communication with grantees, processing no cost extensions, and facilitating grants-related meetings and workshops; andstrengthen our granting ecosystem and portfolio impact, by supporting grant stewardship activities and storytelling about news, milestones, outputs, and outcomes.This position will be a member of IonE’s administrative team, reporting to the IonE Director of Administration & Operations, April Deinken. The ideal candidate will be self-motivated, a creative problem solver, and looking to deepen and strengthen their project management capabilities. We don’t expect candidates will have experience in all of the position duties and responsibilities; we do expect that the candidate will be resourceful, have a willingness to learn, and be comfortable collaborating in a complex, deadline-driven organization. This position works heavily in Google Sheets and Qualtrics, so experience in Google Apps Script (or other advanced spreadsheet functions) and survey administration will give candidates an edge, but is not required. Note that finalists who have indicated experience in this area may be given a simple task test to determine their proficiency in this area.More details : Our offices are in St. Paul, MN, and you will be eligible to work remotely. This position has been designated as work profile 2. Profile 2 is expected to work on-site (the St. Paul campus) more than 50% of the time. Please note that this is an average and required on-site time will be dependent on the work cycle and onboarding time. Candidates are required to reside locally or be willing to move; please be aware, no relocation funds are available. If you currently do not reside locally, but plan to soon, please indicate as much in your application materials.Salary: The expected starting range for this position is $48-55k; placement within this range will follow IonE pay equity practices and will be dependent upon the candidate’s experience and skills, in the context of pay equity within IonE.INFORMATIONAL WEBINAR : Want to learn more about the job before you apply? Attend the 30-minute webinar to learn more. Register today and submit any questions in advance to help shape the content of the webinar. This webinar will be recorded and you may email April () for a copy of the recording. Details:Thursday, 8/1/242-2:30pm CSTRegistration required, link ~~~~~~~~~~~~Principal Duties and ResponsibilitiesGrants portfolio management (70%)This work relates to the overall operational management of the +$1M internal (e.g., non-sponsored) granting portfolio including all processes from Requests for Proposals to collecting Final Reports of Activities. Regular responsibilities include: Manage the development and refinement of Requests for Proposals (RFPs), which are used to solicit project proposals from staff and faculty within the University system in collaboration with community partnersCoordinate, working closely with involved IonE staff, RFP processes, including but not limited to: (1) establishing RFP, review, and award timelines; (2) developing review rubrics; (3) populating and coordinating review panels; and (4) managing the award processLead communications plans to disseminate RFPs, preparing materials and slide decks; coordinating informational webinars; updating web pages and public documents; and sharing opportunities via UMN channelsDevelop and maintain reporting structures for funded projects/activitiesProvide regular review and refinement of the granting process to ensure equitable accessCoordinate regular grant stewardship team meetings, facilitating communication between grantees and coachesOther duties as assignedGrants program support (30%)This work includes the day-to-day support of the grants portfolio, including communication with grantees, processing no cost extensions, and meeting coordination, as well as coordinating storytelling opportunities and grant stewardship. Serve as main point of contact and project manager for IonE’s MNtersections, MnDRIVE Environment, Impact Goal, and mini grant programs, responding to general inquiries; providing input on infrastructure and processes; reviewing requests for no cost extensions and rebudgets; and requesting progress and final reportsMaintain accurate rosters and directories of project teams, including unit/org homes, communications contacts, period of performance, and other demographic and strategic informationOrganize, document, and share work in Basecamp, Google suite collaborative products, and team file organization structure; strong organization of google folders to ensure all documents are organized using shared folders in ways that can be navigated independently and intuitivelyCollaborate with the IonE communications team, incorporating requests for project news, milestones, and other story ideas into reporting processes, and facilitating access to information about outputs and outcomesCoordinate meetings and activities related to coaching grant teams, workshops, and other gatherings that support grant awareness, applications, and award distribution, such as proposal development and annual reporting workshopsInitiate communications with grantees as needed – and monitor project progress (financial and project activities) from award to close out, and collection of relevant post-close out dataOther duties as assigned, such as participation in IonE-wide activities and professional developmentWorking Conditions: This role will be performed in person on the St. Paul campus with the opportunity for remote/virtual work approximately 1-2 days per week. IonE offices and meeting spaces are accessible, and the building has accessible gendered restrooms on-site. Non-gendered restrooms are accessible through the tunnel system (e.g., in adjacent buildings) but would not be considered convenient for regular daily use.QualificationsRequired Qualifications:BA/BS or a combination of education and work experience equal to four years; experience must include at least one year working in a professional office environmentDemonstrated commitment to valuing, promoting, and/or advancing diversity, equity, inclusion, and justice effortsExperience with PeopleSoft financials, UMN reporting center, OR an ability and willingness to complete required training on these systemsCustomer service mentality, seeking to advance the Institute and its mission through service to key staff and stakeholdersProficient (1+ years working experience) using the suite of Google & Microsoft applications and project management software; i.e., Basecamp, Gmail, Google calendar, Google drive, MS Word, and MS Excel, including experience or willingness to learn advanced functions and formulas within Google suite tools (e.g., Google Apps Script) to create automated workflows for data analysis and reporting and other functions such as pivot tables and mail mergeDemonstrated process improvement and/or project management experience, including an ability to divide a project into discrete steps and tasks and perform those tasks or oversee them to project completionFamiliarity with accounting/financial processesPreferred Qualifications:Relevant experience in a higher education or related organization and/or an awareness of granting or scholarship awardsKnowledge of University business procedures and policies or other complex organizational settingDemonstrated experience in Qualtrics, advanced Excel, or Google sheetsExperience developing and managing budgetsExceptional written and verbal communication skillsQualities of a strong candidate are likely to include some of the following:Ability to project a professional demeanor in a variety of situations and settingsCommitment to creating organizational and administrative efficienciesCritical thinking, analytical, and problem-solving skills, including the ability to anticipate and recognize issues as they ariseAbility and confidence to make decisions independently within established guidelines and protocolsAgility and ability to handle multiple responsibilities with high attention to detail, including communications with a suite of internal (IonE) colleagues and external (outside IonE) stakeholders, applicants, and funded investigators.High intercultural competency and emotional intelligence, demonstrating an inclusive approach to interpersonal interactionsAdaptability, desire to find creative solutions, and a results-oriented attitudeAble to give, receive, and ask for feedback to foster growth and development (a growth mindset)Strong focus on the experience of grantees and people within IonE and community partnersDemonstrated ability to organize and manage complex multistep processesAbout the DepartmentThe University of Minnesota’s Institute on the Environment is an interdisciplinary institution that works to accelerate sustainability through collaborative research; leadership and education programming; and public-interest storytelling and communications.BenefitsWorking at the UniversityAt the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro areaPlease visit the Office of Human Resources website for more information regarding benefits.How To ApplyThe job posting will close at 11:59pm on 08/11/24 and application review will begin on 08/12. We anticipate that communications in regards to first interviews will be sent 08/15-08/16 and interviews may be held 08/26-08/29.We ask for 1) a cover letter that addresses the required and preferred qualifications and 2) a resume. Please indicate your pronouns in your materials. If your application package is missing materials you may expect that you will not advance to a first interview. Note that for people progressing to a second interview and who have indicated spreadsheet function skills, like Google Apps Script, we may ask you to complete a brief assignment to verify your proficiency level.We recognize that applying for a position takes effort and we look forward to reading your materials. We encourage applications from individuals who belong to groups that have been underrepresented in environmental work and in academia, including those who are Black, Indigenous, and people of color, those with disabilities, Veterans, and those from LGBTQIA+ communities.Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.To request an accommodation during the application process, please e-mail or call .Questions or barriers to submitting an application? Email .DiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:~~~~~~~IonE’s mission is to help people and planet prosper together. We believe we are most likely to achieve our mission and realize our vision when we integrate diverse perspectives into our work and our workplace. We work to continually educate ourselves about the systems and structures that may discourage a diverse, equitable and inclusive community at IonE. We are committed to supporting a diverse and inclusive work environment and to collaboration with those most affected by the environmental and climate issues we address in our work.Please see more about our work on these important issues here.Employment RequirementsAny offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of MThe University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

Associated topics: fund, funding, grant, grant administration, grant administrator, grant management, proposal