Summary
This position is responsible for providing post-award administrative and financial support to an assigned portfolio of grants and contracts to ensure fiscal compliance and excellent customer service to VA research teams, administrators and sponsors.
Description
Primary Responsibilities:
- Initiate and maintain project-related sub-agreements including MOU’s, JPA’s, IPA or IC agreements
- Prepare and submit invoices for grants and contracts and follow up on receivables as needed.
- Accurately allocate expenses to programs and projects in accordance with funding source regulations and approved rates.
- Ensure compliance with procurement and financial regulations, including 2 CFR Part 200 (Uniform Guidance) and specific requirements of grantors
- Track expenditures and coordinate with project teams to ensure alignment with scopes of work and timelines
- Advise PI on budget adjustments and revisions necessary to meet the sponsor’s requirements.
- Administer and reconcile project budgets across a range of funding sources (federal, state, private)
- Coordinate and submit applicable budget requests to funding agencies
- Identify and resolve issues or discrepancies related to post award activities while maintaining accurate and organized records.
- Monitor and document project deliverables and timelines, to support successful project execution
- Prepare schedules and reports for annual audit, and assist with any corrective actions as required
- Prepares monthly proposal for funds drawdown.
- Performs month end/quarter end close functions as assigned to maintain segregation of duties.
- Serve as a resource and provide training to VA researchers and staff on post award policies and procedures
- Continuously evaluate and improve post award processes to increase efficiency and effectiveness
- Stay updated on changes in federal regulations and policies related to sponsored research
- Take on additional projects and responsibilities as assigned.
Experience:
Required:
- Bachelor’s degree in business administration, Accounting, Finance or equivalent combination of education and experience
- A thorough understanding of general ledger accounting practices, cost analysis and accounting principles, as well as demonstrated analytical, problem solving, human relations and effective communication skills
- Advanced knowledge of Microsoft Office Applications (Excel,Word,Power Point)
- Experience working within financial management or accounting systems, preferably QuickBooks
- Excellent organizational skills, effective follow-through and commitment to excellence
Preferred:
- Minimum of two (2) years of experience with federal, state, and foundation grants.
- Knowledge of sponsor-specific reporting requirements (0MB circulars A-110, A-122, and A-133)
- Proficient in QuickBooks
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