Summary

The Project Coordinator, Executive Office is responsible for ensuring that the priorities of the President & CEO are fully operationalized by effectively and efficiently managing resources, by providing administrative and strategic support to the President & CEO and working closely with the organization's board of directors.

Description

The Project Coordinator should be committed to getting results in a fast-paced environment and able to handle complex competing priorities with a portfolio including research, committee coordination, board of directors’ communications, meeting preparation and overall project management.

The qualified candidate for this position will bring a mix of positive energy, adaptability, decisiveness, creativity, and critical thinking skills, as well as a “roll up the sleeves attitude” towards their work. The person best suited for this opportunity must be extremely agile and thrive in a fast-paced environment and is a consistent and empathetic communicator. The ideal candidate is tech savvy, exceptional at time management, organized, and a problem-solver.

The Project Coordinator must have a service mentality dedicated to meeting and exceeding expectations of our membership as well as an ability to prioritize their needs and requests as they arise.  

KEY DUTIES AND RESPONSIBILITIES

  • Complete a broad variety of tasks for the President & CEO including managing an active calendar of appointments; completing expense reports; composing and preparing email and other correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling briefing documents for travel‐related meetings.
  • Manage special projects as needed by the President & CEO: prioritize conflicting needs; handle matters expeditiously, proactively, and follow‐through on projects to successful completion, often with deadline pressures.
  • Research, prioritize and follow up on incoming issues and concerns addressed to the President & CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
  • Work closely with the President & CEO to ensure organization goals are aligned with project timelines and that project status, challenges, and resource needs are clearly communicated to and addressed by the President & CEO.
  • Serve as a close partner to the President & CEO to support the successful execution of board of directors’ meetings, executive committee meetings, committee meetings, and various projects related to the work of the board of directors.
         o    Responsible for the creation of project timelines for all board and other committee meetings, tracking deliverables, and ensuring the team and colleagues are on schedule to meet deadlines.
         o    Along with the General Counsel, manage all required Board committee meeting reporting and record keeping
         o    Assist in the onboarding of new Board members, and updating records of Board membership
         o    Responsible for ensuring superior in-person, hybrid, and remote meeting experiences for Board members, working directly with NYBA’s Operations team and outside vendors to ensure all details – including, but not limited to, accommodations, travel, meeting logistics, and catering – are organized efficiently and effectively, while meeting the highest standards of service.
         o    Manage OnBoard, our cloud-based governance platform and maximize the deliverables best fir for NYBA.
  • Provide external relationship management support to enable the President & CEO to cultivate, facilitate and manage key relationships with members, allies, government, and elected officials.
  • Other duties as assigned include project management of special projects, event support and initiatives.  

MINIMUM JOB REQUIREMENTS

  • BS or BA degree preferred.
  • 2 to 5 years of experience in office management systems and procedures, preferably in the association and/or non-profit field.

SKILLS AND ABILITY QUALIFICATIONS

  • A positive attitude and an earnest interest in providing quality customer service to our members, stakeholders, and partners.
  • Ability to maintain healthy interpersonal relationships.
  • Ability to work with minimal supervision.
  • Excellent customer service skills.
  • Excellent written and oral communication skills.
  • Familiarity with executing a communications strategy across a variety of digital platforms.
  • Knowledge of or experience in the financial services industry helpful.
  • Relationship-building and social skills to collaborate with peers, organizational leadership, and membership.
  • Strong business acumen and best practices to achieve organizational excellence.
  • Strong organizational skills and the ability to handle multiple projects.
  • Strong Personal Computer (PC) skills including Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom communications and scheduling, Internet research experience, a basic knowledge of any Content Management System (CMS) and basic PC troubleshooting.

COVID-19
New York Bankers Association is committed to public health and to the safety and well being of our colleagues and guests. We have adopted a policy requiring all employees to be fully vaccinated against COVID-19 or to meet the legal guidelines for an exemption. This position is on site.

SALARY
Salary Range: $50,000 – $70,000 annually. Salary offerings will ultimately depend on prior experience, education and other qualifications.

EMPLOYEE BENEFITS

  • Employer-Sponsored Health Care Plan (Medical, Dental, and Vision Insurance)
  • Disability, Life Insurance, and Personal Accident Insurance
  • Flex Spending Accounts
  • Generous paid time off (Vacation, Sick, Personal Days, and Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Commuter Benefits
  • 401(k) option
  • Hybrid work (office and remote)

LOCATION

  • This position is hybrid: on-site/work from home.

APPLICATION INSTRUCTIONS  –  NO PHONE CALLS, PLEASE.

Interested applicants should email their cover letter and resume (with the subject line: Project Coordinator, Executive Office) to NYBA at hr@nyba.com. Please note that NYBA only accepts applications for this position via this email address.

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