Summary
Description
POSITION OVERVIEW
The Development and Communications Associate plays a critical operational and creative role in advancing Montana Conservation Corps' philanthropic revenue and brand visibility. Working closely with the Director of Philanthropy, CEO, Board of Directors, and program leadership, the Associate executes day-to-day fundraising operations, manages donor and prospect data, and implements a multi-channel communications strategy that highlights the MCC member experience, conservation outcomes, and the unique value of public service.
This role ensures accurate gift processing, data integrity, and high-touch donor stewardship while translating program achievements into persuasive, donation-generating content. Strong candidates blend technical CRM precision, desktop publishing experience and project management discipline with engaging storytelling skills to expand MCC's private philanthropy support.
Location: Bozeman, MT preferred. Missoula, MT considered.
Start Date: 01/11/2027 (flexible)
Wage: $27.50+ DOE hourly
Classification: Regular Full Time
Status: Non-Exempt
Benefits: Health Insurance (MCC pays 90% for an individual / 70% for a family); 4 weeks annual vacation, 12 days annual sick leave, 12 paid holidays, 2 floating holidays, and programmatic break (Fridays off from Thanksgiving to New Years); retirement plan match up to 5% after one year
Apply Here: https://www.mtcorps.org/about-us/careers/
KEY RESPONSIBILITIES
Fundraising Operations & Campaign Execution
- Annual & Campaign Giving: Support the Director of Philanthropy in planning and executing comprehensive fundraising strategies, including: direct mail appeals, digital giving campaigns, major donor pipeline support, and planned giving initiatives.
- Gift Processing & Acknowledgments: Manage gift processing workflows in Salesforce CRM. Produce high-touch acknowledgment letters within a 48-hour standard turnaround time.
- Donor Research & Pipeline Management: Conduct prospect research using public records and wealth screening tools to produce actionable donor profiles and briefing materials for the CEO and Director of Philanthropy.
- Event Logistics & Execution: Oversee logistical planning, invitation tracking, vendor management, and day-of execution for donor cultivation events, regional receptions, and board-led fundraising gatherings.
Donor Data Administration and Reporting
- CRM System Administration: Maintain Salesforce CRM system integrity, conducting regular database cleanups, duplicate merging, and coding updates for donor segmentation, pledge schedules, and gift designations.
- Financial Reconciliation & Reporting: Perform monthly and quarterly gift reconciliations in partnership with the Finance Department; generate standard campaign progress reports, metrics, and dashboards for leadership.
- Mailing & Segment Lists: Build, verify, and pull targeted donor segmentation lists for direct mail appeals, annual reports, invitations, and digital communications.
Strategic Communications & Brand Advancement
- Fundraising Storytelling & Content Development: Collaborate with field crews, staff, and alumni to capture dynamic stories, high-resolution media, and impact metrics from conservation projects. Convert field data into compelling fundraising copy across multiple channels.
- Digital & Social Media Marketing: Manage MCC’s email marketing tool (Campaign Monitor) and co-manage social media channels as they relate to fundraising and recruiting.
- Website Management: Update and maintain MCC’s website, ensuring landing pages, online donation portals, and campaign pages are optimized for user experience and conversion.
- Collateral Production: Draft and produce polished digital and print materials and branded merchandise to ensure consistent visual identity and messaging across fundraising and recruitment touchpoints.
Board Relations & High-Touch Stewardship
- Donor Site Visits & Meetings: Coordinate seamless scheduling, logistics, transport, agendas, and follow-up communications for donor and prospect visits to MCC field sites.
- Board & Committee Staffing: Provide administrative and logistical support for the Board of Directors and the Board Development Committee, including scheduling, meeting prep, agenda distribution, and formal minute-taking.
- General Administrative Support: Oversee general MCC communications channels (central inbox, main phone line voicemail, and daily mail processing), ensuring prompt and professional routing of external inquiries.
QUALIFICATIONS & EXPERIENCE
Required Qualifications & Skills:
- Experience: Minimum of 1–3 years of professional experience in nonprofit development, fundraising, or donor stewardship.
- CRM & Technical Proficiency: Direct experience with database management and gift entry in CRM (like Salesforce) High proficiency with Google Workspace, Microsoft Office, email marketing platforms (like Campaign Monitor), and graphic design software (like Canva or Adobe Creative Suite).
- Writing & Communication: Exceptional writing, editing, and proofreading skills, with a proven ability to write compelling fundraising copy across diverse mediums (appeal letters/emails, proposals, social media, events).
- Analytical & Detail Orientation: Strong attention to detail and accuracy. Strong analytical mindset with experience utilizing data to inform strategy, track performance, and produce error-free financial reconciliations.
- Project Management: Highly organized with the ability to balance competing deadlines across multiple campaigns and ongoing operations.
- Event Management: Track record of logistics planning, vendor management, and guest coordination for donor cultivation events.
Preferred Qualifications:
- Prior experience with AmeriCorps, conservation corps, public service, environmental or public lands programs.
- Experience with major gifts and promoting planned giving
- Bachelor’s degree or equivalent professional training/certifications in Non-Profit Management, Communications, Fundraising, or a related field.
Working Conditions & Requirements:
- A valid driver’s license, ability to pass a Motor Vehicle Records check and drive a company vehicle
- Ability to pass a Criminal History Check.
- Ability to occasionally lift and move event equipment, collateral boxes, and field materials weighing up to 30 lbs with or without accommodation
- Willingness to travel occasionally across Montana for field stories, site visits, and donor events, including some evenings and weekends.
This position description is not an exhaustive list of all duties required. All positions may have requirements beyond those listed.
