Summary
Description
Cross Plains Community Partner, Inc. (CPCP) is a private non-profit agency, that since inception in 1957, supports and serves men and women with developmental disabilities and their families in Northwest Georgia. Programs consist of Community Access, Supported Employment, and Support Services.
Mission
To be a partner in creating a community where all people have the opportunity for choice, leadership and employment.
Vision
Every person at CPCP being able to say, “I am an important part of my community”
Values
Trust: Empowering others to do their part in meeting the organization’s goals
Respect: Listening and learning from one another
Partnership: Working together to accomplish our mission
Summary
Reporting to the Board of Directors, the Executive Director (ED) will have operational and fiscal responsibility for Cross Plains Community Partner’s staff and programs. This role requires a leader who is a strategic big thinker with the capabilities to continue to develop and grow the organization; a leader who can pivot to accommodate continuous change. The ED is business minded while incorporating proven abilities to provide leadership in a way that enables the team to reach their full potential. Success in the ED role requires being well-connected and resourceful.
Essential Duties & Responsibilities include, but are not limited to, the following:
Fiscal Responsibilities
- Ensure ongoing programmatic excellence, rigorous program evaluation and consistent financial management and leadership
- Ensure continuous evaluation of assets and resources needed to achieve the strategic goals of the organization
- Build an annual budget that aligns with the organization’s vision and goals and submit the budget to the board for approval
- Administer and provide oversight for all fiscal activities, which includes monitoring expenditures and revenue against the annual budget
- Oversee and evaluate internal monthly billing for contracts, Medicaid Waiver, State-funded services and Georgia Vocational Rehabilitation
- Possess a working knowledge of the internal and external Medicaid billing system and all applicable Medicaid policies
- Maintain compliance with all applicable laws, standards and contracts as required by federal, state and local funders
- Ensure an annual independent audit is completed and distributed to the board and other required entities
- Provide insight to the board of directors regarding barriers and other potential challenges that would affect the annual approved budget
- Execute, approve, and obtain board signatures for DBHDD contracts and ensure all requirements are fulfilled
- Provide oversight for all external bookkeeping and Medicaid, GVRA billing activities
- Ensure liability insurance and all other requirements for non-profit status are current are fulfilled
- Provide ongoing guidance to ensure all aspects of programmatic and financial risk management are implemented
- Report to the board on all matters of business, finance and risk management that pertain to the overall operation of the organization
Leadership Responsibilities
- Cultivate a culture that is built on the organizational values of trust, respect and partnership
- Provide quality management and leadership that embed person-centered practices into all levels of the organization
- Provide visionary leadership by providing clear direction, goals and resources to equip all team members to execute the plan
- Develop and maintain a strong board of directors, serve as ex-officio, foster strong board involvement, and collaborate to establish strategic direction
- Actively engage Cross Plains’ board of directors, volunteers, event committees, partnering organizations and funders
- Work with board chair to create board meeting agendas and attend board meetings
- Cultivate existing community partnerships and proactively look to create new collaborations
- Supervise, lead, develop, evaluate, and retain a high-performance senior leadership team
- Provide ongoing leadership development that prioritizes and executes implementation of best practices and aligns with the principles of accreditation as outlined by The Council on Quality and Leadership (CQL)
- Ensure that innovative employment and community-based services are a priority for all community partners and internal stakeholders
- Possess capacity, adaptability, and organizational leadership to mitigate the effects of an evolving and constantly changing state IDD system
- Provide advocacy at the national, state and local level regarding matters that pertain to services for people with IDD
- Provide leadership to ensure Cross Plains achieves and maintains a 4- year national accreditation
- Ensure organizational compliance with state and federal systems and services for people with Intellectual and Developmental Disabilities
- Create and distribute an annual report for board of directors and funders and stakeholders
Operations Oversight Responsibilities
- Remain current of organization and methods of operations, and requirements from regulatory entities included but not limited to DBHDD, CARF, CMS/Federal Medicaid Guidelines, Department of Labor, and State-funded Contracts.
- Sign and execute all agency annual contracts with state entities DBHDD and GVRA, DHS and other organizational contractors
- Possess and maintain a working knowledge of labor laws and human resources (HR) related policies
- Develop and implement policy and procedures that ensure compliance with labor laws and all regulatory entities
- Serve as agency primary HR manager conducting ongoing effective HR management activities
- Maintain appropriate protocol for performance review, staff development and personnel records
- Provide oversight to maintain current personnel files in compliance with legal standards and ensure proper acknowledgements, time sheets, and leave records are present along with other required documents through use of current methods of data management.
- Oversee daily management and annual evaluation process for all employees
- Ensure processes and systems to maintain record of employee counseling, probation, and termination
- Assume sole determination of employee termination and seek counsel from the board as needed.
- Assist supervisors with resolution of personnel issues to assure that staff are aware of their rights and responsibilities as CPCP employees
- Ensure effective systems that track progress and regularly evaluate program components that measure success and communicate progress to employees, board, funders, and stakeholders
- Provide leadership that drives commitment for quality programs and data-driven program evaluation
- Ensure compliance with processes and regulations of Medicaid Waiver and State- funded
- Responsible for ultimate oversight of Medicaid, CMS, and Qlarant audits
- Maintain WEX program and training
- Maintain knowledge of vehicles in CPCP fleet and required documentation and maintenance
- Provide oversight for WEX card, use of vehicles, documentation and safety related to transportation
- Oversee operational management of vehicle maintenance and operator training to assure safe transportation to participants
- Provide oversight for building maintenance and ensure all aspects of building safety are addressed and budgeted
Fundraising and Communication Responsibilities
- Support fundraising activities that assist existing programs and program expansion
- Complete and submit the annual United Way RFP, budget, and beneficiary report
- Host annual United Way tours and respond to other request for presentations/information
- Present funding request with board chair and treasurer to the United Way funding panel
- Pursue any applicable grants and meet requirements, if awarded
- Evaluate and enhance all aspects of communication, from web presence to external relationships with l stakeholders with the goal of creating a stronger brand
- Maintain a strong working relationship with all funding partners and meet the requirements and timelines for all written reports, presentations and information submission
- Provide an annual report and ongoing communication regarding successes and any needed resources for quality service provision
- Report to the board on all matters of business, finance, and risk management that pertain to the overall operation of the organization
- Actively contribute and participate on boards, committees and workgroups that are engaged in work that effects the broader IDD system and that will have reciprocal benefit to Cross Plains
- Maintain and cultivate strong relationships with the Division of Developmental Disabilities and national organizations to influence decisions relative to the IDD service delivery system
Future Planning and New Business Responsibilities
- Build partnerships that enhance and expand opportunities to meet Cross Plains’ mission and the needs of the local community
- Identify grants and alternative funding sources that align with organizational strategic goals of sustainability and growth
- Create and implement new programs that strategically meet the mission and goals of the organization
- Partner with the board of directors to develop strategic goals for the organization
- Be an external local and national presence who communicates and publishes program results with an emphasis on the successes of a local program that can be replicated at a state and national level
Qualifications
The Executive Director will be thoroughly committed to the Cross Plains' mission and should have proven leadership, coaching and management experience.
Required:
- A Master's degree in Business in Human Services, Public Service or another related field; or Bachelor’s degree with 5 years or more leadership experience
- Seven or more years of senior management experience
- A track record of effectively leading and scaling an outcome-based organization
- Specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth
Preferred:
- Excellence in managing an organization with proven experience and ability to identify, coach and manage senior staff to achieve organizational outcomes
- Proven ability to identify and develop high performance teams, set and achieve strategic objectives and manage a budget
- Attributes that focus on sustaining a culture of trust, respect and person-centered practices
- Proven ability to positively influence, coach, listen, motivate and inspire people to produce their best work
- Knowledge and experience working with state and national IDD systems
- Ability to communicate in writing and speaking passionately and persuasively
- Proven interpersonal and multidisciplinary project skills
- Proven action-oriented and innovative approach to business and program planning
- Proven ability to work effectively with diverse groups while maintaining a positive approach and culture
Physical Demands:
Work is predominantly performed in a quiet to moderately loud office environment. Required to remain in stationary position 50% of the time, occasionally move about inside the office, constantly operate computer and other office productivity machinery such as copier and position self to maintain files in cabinets and occasionally life up to 25 pounds; ability to accurately communicate information and ideas so that others will understand; observe details at close range; lawfully and safely operate a motor vehicle.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CPCP is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment and subsequent opportunities for training and/or promotions for all job titles without regard to race, national origin, gender, gender identity, age, religion, disability, sexual orientation, veteran status, marital status, or any other status protected under local, state, or federal laws.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
