Summary
The Finance Coordinator holds the day-to-day life of CNVC's Finance function. You are the person who makes the operational reality work — payroll, receivables, payables, international payments, reconciliations — and who becomes the go-to expert on how our multi-currency, multi-country financial life actually flows.This is a hands-on role that also carries a distinctly human dimension. The role sits within a Finance function currently being re-articulated.
Description
Payroll and contractor payments
- Process biweekly payroll for CNVC employees using QuickBooks Online (Advanced) Payroll
- Review timesheets and coordinate approvals with contractors and managers
- Process international trainer and contractor payments via Wise (USD and EUR), coordinate wire transfers when needed
- Collect and file W-8 and W-9 documentation for US and international payees
Accounts receivable
- Issue receipts, invoices, and tax acknowledgments for participants, donors, and organizational partners
- Support program teams and manage payment flows, refunds, payment corrections, and grant disbursements for restricted funds
- Coordinate with other CNVC departments
- Serve as first point of contact for the bookkeeping@ shared mailbox on routine receipt requests
Accounts payable
- Process vendor bills, restricted fund beneficiaries, credit card accounts, and expense reimbursements
- Coordinate approval workflows for larger payments
- Ensure timely payment of recurring subscriptions and licenses
Reconciliation and close
- Prepare accounts for monthly reconciliations across Bank of America (multi-account), Wells Fargo, Wise USD, Wise EUR, PayPal, and Stripe
- Prepare records for the Finance Controller's monthly close review
- Prepare vendor lists and amounts for 1099-MISC filings due for the preceding tax year, and support the annual 1099 issuance cycle
Restricted Donations and Fiscal sponsorship execution
- Receive, allocate, and disburse funds for our fiscal sponsorship arrangements
- Maintain accurate class and fund accounting so restricted fund reporting stays clean
Community-facing financial communication
- Serve as a caring, competent first contact for community members with financial questions, refund concerns, support or payment requests, or payment difficulties
- Handle emotionally charged or NVC-values-laden situations with both administrative rigor and the empathic communication our community expects
- Coordinate with organizers and the Programs team when a financial matter has a program or community dimension
- Legal authorization to work as a US W-2 employee (US citizenship, permanent residency, or valid US work authorization)
- 3+ years of bookkeeping or accounting operations experience, ideally in a US nonprofit or mission-driven organization
- QuickBooks Online (Advanced) proficiency, including class-based accounting and multi-currency transactions
- QuickBooks Online (Advanced) Payroll proficiency for multi-state administration, including the ability to manage vendor communications with Intuit about jurisdictional filings, thresholds, and exemptions applicable to a US nonprofit operating across multiple states
- Comfort with international payments and multi-currency reconciliation (Wise, wire transfers, PayPal, Stripe)
- Working familiarity with US nonprofit compliance basics: W-8/W-9, 1099 issuance
- Strong written English and the ability to communicate clearly and warmly with counterparts across 40+ countries whose first language may not be English
- Patience and emotional intelligence — the role frequently involves mediating financial matters that carry emotional weight (e.g., cancellations after bereavement, visa complications) or procedural complexity (e.g., coordination with external institutions such as UNDP or SAM)
- A team-player disposition: comfortable partnering closely with the Finance Controller, with the CNVC team, and with community members
- Demonstrated capacity to work asynchronously across time zones
- Experience with Salesforce or another CRM as a source system for accounts receivable
- Familiarity with fiscal sponsorship arrangements and restricted fund accounting
- Comfort working in a sociocratic or consent-based governance model, or genuine willingness to learn — we will teach you the model
- Fluency in a second language (Spanish, French, German, and Portuguese are frequent among our counterparts)
- Personal familiarity with Nonviolent Communication or interest in the practice
- Prior experience supporting community members through emotionally significant administrative moments
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